Jul 24th 23

The robust childcare management software - KOVnet App

KOVnet App is software for childcare management in the Netherlands. This application is developed for administration and management of childcare companies. It provides a complete solution for invoicing, planning, scheduling, and debt management. The app enables invoicing, scheduling work shifts, and monitoring children's attendance. It also offers features for managing financial requirements and interacting with parents. KOVnet App streamlines the processes of childcare company management, ensuring efficient administration and financial control.


Project Goals


The main objectives of the client in creating the KOVnet App project include process automation, simplification of financial management, optimization of planning and scheduling, and facilitating convenient communication among childcare facilities, caregivers, and parents. This application aims to streamline the work of employees, reduce errors, improve financial administration, efficiently allocate resources, ensure accuracy and timeliness of operations, enhance service quality, and facilitate communication among all stakeholders.


During the project development, the main challenges included integration with existing systems, ensuring data security, and user support. However, with proper planning, collaboration with stakeholders, and the use of reliable development methodologies, the RexSoft team has successfully overcome these challenges, ensuring the efficient and seamless operation of the childcare application.

Timeframe and investment level

The total investment for the project was approximately $56,000, which was spread over a duration of approximately 6 months.


The logic of childcare apps involves user registration, planning and scheduling of caregivers, communication between caregivers and parents/guardians, invoicing, and financial management. Such apps streamline and organize childcare processes, allowing parents/guardians to plan care, communicate with caregivers, receive notifications, and manage financial matters. Data security and confidentiality are important aspects, ensuring the protection of personal and financial information. The primary goal of the app logic is to simplify and enhance childcare, facilitate communication, and ensure effective financial management.

The roles and their main capabilities


  • Registration and creation of a profile for one's child.
  • Viewing childcare schedules and caregiver work schedules.
  • Scheduling dates and times of care and receiving event reminders.
  • Communication with caregivers through messaging or chat.
  • Receiving notifications for important events or schedule changes.
  • Viewing and paying invoices for childcare services.
  • Accessing documents and information about the child.


  • Planning and editing their work schedule.
  • Marking children's attendance and maintaining journals.
  • Communicating with parents through messaging or chat.
  • Providing updates and messages to parents regarding their children.
  • Uploading and documenting important information about the children.
  • Accessing profiles of children and their specific details.


  • User management, including adding, blocking, and editing access.
  • Configuring schedules for caregivers and childcare.
  • Financial management, including invoicing and payment tracking.
  • Creating and managing different user roles.
  • Organizing and providing support to users.
  • Ensuring data security and preventing unauthorized access.

Features and peculiarities


Registration and Profiles

Ability to create accounts for parents, caregivers, and administrators, as well as profiles for each child receiving childcare services.


Schedules and Planning

Functionality for planning and displaying childcare schedules, caregiver work schedules, and care availability, allowing parents to see and control their child's care time.



Built-in communication tools such as messaging or chat for convenient communication between parents, caregivers, and administrators. This allows for exchanging important information, sending notifications, and receiving updates regarding childcare.


Financial Management

Functionality for invoicing for childcare services, payment tracking, and debt management. This allows parents to view and pay invoices, while administrators can manage the financial aspects of the childcare service.


Messaging and Notifications

Ability to send messages and notifications to parents and caregivers regarding important events, schedule changes, event reminders, or informational updates.


Security and Confidentiality

Implementation of high data security standards, including encryption and protection against unauthorized access, to ensure the confidentiality of children's personal data and financial information.


User Management System

Ability for administrators to manage users, set roles and access rights, add or block users, and customize various system parameters.

These core features and peculiarities aim to improve the organization and efficiency of childcare processes, simplify communication among all stakeholders, and provide convenient financial management.

The team

UI/UX designer:

  • Conducting research and analyzing user needs, determining their goals and requirements for the application's interface.
  • Developing design ideas and concepts, creating sketches and prototypes.
  • Designing the user interface, including visual design, interactive elements, and navigation.
  • Testing and refining the design based on received feedback and user behavior studies.

Front-end developer:

  • Transforming the UI/UX designer's design into a functional web interface.
  • Developing HTML, CSS, and JavaScript code to implement the user interface.
  • Integrating the front-end with back-end development and interacting with APIs for data exchange with the server.
  • Deploying web pages and ensuring their compatibility with various browsers and devices.

Back-end developer:

  • Developing server-side logic and dynamic functionalities of the application.
  • Selecting and developing necessary technologies and databases to ensure the application's functionality.
  • Writing code in programming languages such as Python, Java, or Node.js to implement back-end logic.
  • Developing and testing APIs for the interaction between the front-end and server, handling user requests.

Project Manager:

  • Managing the entire project lifecycle, including planning, execution, monitoring, and closure.
  • Defining and managing resources, including task allocation among the development team.
  • Coordinating communication between different team members and project stakeholders.
  • Establishing and tracking schedules, managing risks, and resolving issues that arise during development.

The Technologies

  • React Native, Ruby on Rails

Work process

The process of working on the application project includes the following stages:


  • Defining the main functional requirements and user needs.
  • Creating a prototype of the interface that demonstrates the core features and element interactions.
  • Testing the prototype with real users to gather feedback and improve the design.


  • Developing the visual concept and creating the interface design that aligns with the project's needs and brand.
  • Determining the structure and navigation of the application to ensure user-friendliness.
  • Creating design elements such as icons, buttons, forms, colors, and typography.

Front-end Development:

  • Coding the front-end, including HTML page structuring and CSS styling.
  • Developing interactive features and animations using JavaScript.
  • Integrating the front-end with the prototype and graphic design to create a functional interface.

Back-end Development:

  • Selecting and developing technologies, programming languages, and databases for back-end implementation.
  • Developing server-side logic and APIs to handle requests, store, and retrieve data.
  • Testing and optimizing the back-end for performance, security, and scalability.


  • Performing various types of testing, including functional testing, interface testing, and user interaction testing.
  • Identifying and fixing bugs, as well as testing data security measures.
  • Checking application compatibility with different browsers, devices, and operating systems.


  • Preparing the server environment and configuring the infrastructure for application deployment.
  • Deploying the front-end and back-end on a server or cloud platform.
  • Conducting final checks on functionality, performance, and security before launching the application for users.

This process involves sequential development, testing, and launching of the application, considering the importance of design, front-end, back-end, and ensuring high quality and proper functionality for end users.

Methodologies used

In our company, we have adopted the Scrum (Agile) methodology for the development of web and mobile applications. Scrum is a popular Agile software development methodology that can be used for the childcare application project. It involves an iterative approach that emphasizes flexibility and adaptability, with a focus on effective communication and collaboration within the team. In the process, the team plans sprints, develops functionality, tests it, and conducts reviews and retrospectives for improvement. Scrum allows the team to quickly respond to changes, work on prioritized tasks, and continuously improve the product.

The Results

The development team has successfully completed the childcare application project, resulting in the creation of a high-quality and functional product. The end result is an application that provides parents, caregivers, and administrators with a comprehensive set of features for managing, planning, and tracking childcare. The application showcases a high level of quality, and its implementation contributes to improving the childcare process and meeting the needs of the users.

Get a technical consultation

Skilled, experienced specialists from RexSoft are ready to answer any questions regarding the design and development of IT products.

Choose a platform to speak, ask questions and we'll certainly answer.